Treat the Registry filing, the company’s own share records and the legal transaction documents as connected but separate records.
Record the transaction accurately
Identify the class and number of shares, the parties, the transaction date and the consideration where applicable.
Keep the supporting resolutions or transfer documents with the company records.
Update the register of members
The company’s own ownership records should reflect who holds the shares after the transaction and the relevant dates.
Share certificates and other internal records should align with the actual completed transaction.
Prepare the Registry return
Form 46 requests company identification, share information and particulars of persons holding or transferring shares. The form also captures information about ultimate beneficial owners.
Use the current Registry form and filing instructions instead of an old saved copy.
Check beneficial-ownership consequences
A transfer can change who meets the beneficial-owner threshold or who exercises ultimate effective control.
Review whether a Form 45 beneficial-ownership update is also needed.
Use legal and tax advice where the transaction requires it
Share transfers can affect ownership rights, shareholder agreements, tax and valuation. BizReg can help with administrative readiness, but the underlying transaction may require an attorney or tax adviser.
Do not treat a Registry return as a substitute for the transaction documents.
Questions people ask
Which Registry form deals with share transfers?
The Companies Registry forms list identifies Form 46 for returns involving issuance, purchase/redemption or transfer of shares by relevant companies.
Can a share transfer affect beneficial ownership?
Yes. Recalculate direct and indirect ownership/control after the transaction.
Should the company update its own register too?
Yes. The internal register and Registry filings should reflect the completed transaction.
References
Current official pages related to this guide.