Treat the secretary role as continuing company administration, not a box checked only at incorporation.
Keep the secretary record current
The Companies Registry provides a specific Notice of Secretary/Assistant Secretary or Notice of Change of Secretary/Assistant Secretary process.
Use the company’s current CROS role and Registry instructions when adding, removing or updating a secretary.
CRA approvals can be part of the workflow
Depending on the type of secretary being added, the person or entity may need the relevant CRA approval before the filing can be completed.
Collect the required account or company PIN details before opening the final submission.
Use the correct post-incorporation service
The Registry’s online instructions place secretary changes under post-incorporation services. The current published filing fee is TT$40.
After online submission, follow the Registry’s current instructions for signed copies and completion.
Coordinate secretary and director changes
Companies sometimes change directors and secretary arrangements at the same time. These are distinct company records and should be filed under the correct notices.
Do not assume one filing automatically updates every role.
Keep annual returns consistent with prior change filings
An annual return should reflect the company’s up-to-date position at the relevant anniversary date. Filing changes when they happen reduces the chance of conflicting information later.
Use the company’s register and prior stamped filings when preparing the next return.
Questions people ask
Is there a separate filing for secretary changes?
Yes. The Registry provides a Notice of Secretary/Assistant Secretary or Notice of Change of Secretary/Assistant Secretary.
What is the published fee?
The Registry currently lists TT$40 for the online notice.
Does the secretary use CROS?
Yes. Secretary roles and approvals are handled through CRA/CROS in the online process.
References
Current official pages related to this guide.